Artist Rules

Our rules have been updated. Please read them completely before applying. Thank you.

Click here to apply.


Who can apply for the Artist Alley?

Any artist, writer, illustrator, jewelry maker, or crafter who makes his/her own products qualifies to apply to the Amelia Con Artist Alley.

Anyone selling someone else’s art, using kits to craft, selling 3rd party merchandise, licensed merchandise, or bootleg merchandise are ineligible to apply.

If you are selling licensed merchandise or require more than an 8’ table to sell your wares, please apply for an Exhibit Space.


Permissible Items

Anything that is created by your or your artist studio/group.

Here are some examples, by category:

2D ARtists

  • Prints & Pin-ups

  • Original manga, comics, graphic novels, etc.

  • Original web comic promotions

  • Postcards

  • Badges

  • Buttons

  • Charms, keychains, standees, etc.

  • Wall scrolls and posters

3D Artists

  • Plushies

  • Pillows

  • Clothing

  • Badges

  • Buttons

  • Charms, keychains, standees, etc.

  • Accessories, jewelry, trinkets, etc.

  • Figures

WRiters

  • Original Novels

  • Original Graphic Novels, comics, manga, etc.

  • Original Short stories & collections

  • Original Poetry

Misc.

  • Handmade Soaps

  • Original Video / TableTop Games

  • Original movies

  • Twitch / YouTube promotions

  • Cosplay photography and services


Categories & Our Diversity Policy

Amelia Con promises our attendees a diverse artist alley with a variety of various art styles and products. In order to do this and to ensure that each artist has their own niche, we limit the eight available spaces to one to three of each of the above categories. Your application will ask you to specify which category best describes your merchandise. You will be selected based on this indication as well as the quality of your products and services. If, when you arrive at the show, you offer a completely different variety of merchandise that you indicated on your application, you may not be considered for future events.

Greater consideration will be given to portfolios that exhibit the following:

  1. Originality

  2. Product diversity

  3. Experience exhibiting at conventions


Fan Art Policy

Fan art is permitted. However, original content will always be preferred to fan art, given comparable quality. If you are submitting a portfolio with fan art in it, the fan art must be fully designed, drawn, sewn, crafted, etc. by you or your studio/group. Scanning, tracing, and/or sight-drawing someone'‘s art or design is not considered to be your own art, regardless of the medium.

No official logos, lettering, or branding will be allowed on fan art. This includes full replicas with unobscured art of the Attack on Titan, Ouran Host Club, My Hero Academia, and other crests. This includes using the phrase “Plus Ultra”. Character names, hero names, etc. should not be on your art.

No replicas of existing official art. IE - do not draw the cover art or a promotional poster for either the US, EU, or Japanese release of a game, series, anime, etc. This includes replicating official art but changing the characters to characters from another property/title or to your own characters.

No Perlr creations of existing characters and items. Perlr creations are welcome if they are original designs and original concepts. No official sprite work will be permitted.

All artists must produce their own art. If you are selling art or crafts created by someone else, please apply for an exhibitor space, not an artist table. If the art or products you are selling were not created by you, your application will be denied.

If you do apply for an exhibit space because you are selling someone else’s art, that must be indicated on your exhibitor application. To be on the safe side, please provide a letter from that artist stating that you can sell their work. If it is discovered (even during the show) that you are selling someone else’s art without permission, you will be asked to leave and you will be blacklisted from Amelia Con’s future shows. We take theft very seriously.

No 3D printed fan art figures will be allowed. These are considered to be in competition with official merchandise. Original 3D printed designs that are of your own design and creation will be permitted.


Pricing & Availability

There are two types of Artist Alley spaces available.

End Cap Booths: $85

  • 8 foot table;

  • 2 artist alley badges;

  • 2 feet on either side of 8 foot table that faces the aisles. Displays, tables, and merchandise can be placed in this space.

  • 3 foot behind your 2’ table (5’ total space)

  • 2 chairs

In-Line Booths: $65

  • 8 foot table;

  • 2 artist alley badges;

  • 2’ space between your table and your neighbor. No displays, tables, and merchandise can be placed in this space.

  • 5 foot behind your 2’ table (7’ total space)

  • 2-3 chairs

Payment is due, in full, withing two weeks of receiving your invoice via paypal.

No spaces will be held without payment.

Eight spaces will be sold.

Artists may not purchase multiple tables. If you need a slightly larger space, please consider the end cap booth or purchasing an exhibit space for $200.


Room Set-up / Space

The Exhibit Hall will be located in the Fernandina Beach Recreation Center at 2500 Atlantic Avenue, Fernandina Beach, FL, 32034 on Saturday, March 21, only.

Anyone found selling wares outside of the Exhibit Hall will be asked to leave.

Anyone found selling merchandise outside of their booth in the Exhibit Hall or promoting in the aisles will be asked to stop. Failure to comply will result in removal.

The Artist Alley tables will be set up in-line with each other with the exception of the two end-cap booths. Two feet between each artist table will be provided. This side space should remain clear. It is not there for merchandise or displays. It is there to help you get in and out of your booths easily.

Artist Alley booths will only receive one table. Additional tables may not be added to in-line booths.

In-line Artist Alley booths will only receive two chairs. Due to space limitations, we cannot allow more chairs in this area. It is simply too crowded. If you need a third chair, please consider applying for an end-cap booth or an exhibit space.

Booths will be placed with their backs to each other in the center of the Exhibit Hall, making a long aisle that divides the hall into a U-shape. All artists are guaranteed traffic.

Displays must be sturdy and must not extend into the aisles or overlap another booth, door, or walkway.

No displays should face into another artist’s booth. Period. You are welcome to put up “walls” on your table or with sturdy displays with your art facing into your booth, but you should not be facing your art into another artist’s space. Period. No exceptions. If your display is found in violation of this policy, we will ask you to make it comply. Failure to do so will result in removal.


Displays & Signs

  • Displays must be sturdy and secure

    • If you have a tall backdrop, please consider investing in sand bags to stabilize it at the base.

    • If you are using gridwall or wire cubes on the surface of your table, please consider investing in clamps to secure them to the table.

  • Gridwall

    • Must be secured with the appropriate metal or plastic brackets, not zip ties.

    • Zip ties may be permitted for additional stability but should not be the primary method for guaranteeing your display does not fall over.

  • Displays must be contained within your space. No exceptions.

  • Displays should not overlap another booth.

  • Displays should not jut out into the aisle.

  • Nothing will be allowed in the aisles. Including

    • Leaning paintings against the front of your table;

    • Placing a sidewalk sign in the aisle;

    • Placing a chair in the aisle for any reason (you should not be sitting in the aisle anyways);

    • Placing flooring in the aisle;

    • Drawing or painting in the aisle

  • No banners should overlap another booth’s space;

  • Signs must be all age appropriate;

  • No signs, displays, or merchandise should be affixed to your table, floor, walls, etc.


Electricity

Electricity is complimentary.

Amelia Con staff will run extension cords and power strips to central locations for artists. These cords will be affixed with gaffer’s tape. Do not remove it or relocate the cords. All cords must remain fixed to the ground.

You are welcome to bring additional cords and power strips. If you do, please ask a member of staff to secure your wires with gaffer’s tape prior to the show opening.


Load-In & Load-Out

Load-In

Starts: 7:30 a.m. on March 21, 2020
Ends: 10:00 a.m. on March 21, 2020

Exhibitors and Artists will have access to a large loading door located on the east side of the Exhibit Hall. Parking on this side of the hall is on a first come, first serve basis. There is a large concrete slab adjacent to the sidewalk just past the loading door for those with trailers to use. Again, first come, first serve.

Badges can be picked up on Friday afternoon and Saturday morning at the Registration table. You must pick up your badge before you will be allowed to load-in.

No Exhibitors or Artists will be allowed to load-in before 7:30 a.m. This is for your safety.

Amelia Con Volunteers will be available to assist you, should you need it.

A limited number of dollies and step stools are provided by Amelia Con until 10:00 a.m.

Load-Out

Starts: 6:00 p.m. or 10:00 p.m. on March 21, 2020
Ends: 8:00 p.m. or 11:59 p.m. on March 21, 2020

At the request of attendees, artists, and exhibitors, we will have longer exhibit hall hours this year. Based on exhibitor and artist feedback, we understand that the majority of you did not want to exhibit to the late night gaming crowd. At 6:00 p.m., we will vacate attendees who are not engaged with video games or tabletop games from the exhibit hall. The exhibit hall will be sectioned off by volunteers so that you may load-out in peace while gaming continues at the back of the hall. Gaming attendees will be unable to exit through the front of the hall until 8:00 p.m.

If you wish to remain set-up until 10:00 p.m. on Saturday, March 21, 2020, we will accommodate you by placing you closer to the gaming area and along the left wall of the exhibit hall. You will be able to remain open at no additional charge. You must indicate that you would like to remain set-up until 10:00 p.m on your application so that we can accommodate your request.

This is something new we’re trying this year. We’ll be relying on your feedback to help us improve for following events.


Application Process

Applications Open: April 1, 2019
Applications Close: June 15, 2019

All artists (new and returning) must complete an application.

No artists will be approved without submitting an application.

Artists must provide a link to a site, gallery, or image showcasing their work in adherence with the portfolio guidelines (below).

Any incomplete applications or applications with inaccessible portfolios will be rejected.

By submitting an application, you are agreeing to the terms and conditions of the convention and the artist rules found on this page.


Portfolio Guidelines

  • All work sold and/or displayed at your table must be made by and belong to you and/or your studio/group;

  • No traced, bootleg, filtered, or splatter art will be accepted;

  • All portfolios should show examples of recent work;

  • Original art will be preferred to fan art, given comparable quality;

  • Amelia Con reserves the right to deny any application for any reason and without explanation;

  • Please do not submit your art by posting it on the Amelia Con social media pages or by sending attachments. These types of entries will not be considered.

  • Portfolio link preferences:

    • Your own website

    • Deviant Art gallery

    • Your store page (Etsy, Storenvy, etc.)

  • Do not link to:

    • Facebook pages, profiles, galleries

    • Tumblr accounts / galleries

    • Instagram pages that are more social than showcasing your work (IE - pictures of food and selfies versus art)

Helpful Tips

  • Keep your portfolio up to date with your latest prints and commissions;

  • Periodically review your portfolio and purge old art;

  • If linking to a website, divide your sketches from finished art. We welcome you to share your sketches but finished art will always take precedence.

  • Test your portfolio’s website in all web browsers to ensure everyone can see your work.

  • If you have your own book or web comic, link us to the listing online.

  • It should be obvious what type of art you produce. If you are a multi-faceted artist, dividing your portfolio into sections that house similar art might showcase your art the best.


Jury Process

All applications and portfolios will be reviewed by Amelia Con staff.

Returning artists will be juried based on their current portfolio but will be given booking preference given comparable quality. They will not have to go through the lottery.


Lottery Process

All new applications that clear the jury process will be placed into a lottery by category. A greater weight will be given to booths offering diverse products and featuring original content.

After the lottery is conducted, all selected and wait-listed artists will be notified no later than June 20, 2019.

Due to the sheer quantity of applications we receive each year, limited staff, and small number of spaces available, we will not be contacting applicants who were rejected.


Making Payment

Artists who are offered a table will be immediately sent an invoice to the email address used on their application.

Payment is due within 2 weeks, before July 6, 2019.

Failure to make payment will result in removal from consideration and we will move to fill the space with the next available artist.


What’s Included With your Artist Booth

  • One (1) eight foot table per space;

  • Two (2) chairs per space (3 upon request for end cap booths);

  • Two (2) artist badges (3 upon request for end cap booths);

  • 5’ behind your 2’ table for In-Line tables;

  • 3’ behind your 2’ table for End Cap spaces;

  • 2’ on either side of your table for End Cap spaces;

  • Electricity from a central location;

  • Lunch for up to two people on Saturday, March 21, 2020;

  • The option to break-down at 6:00 p.m. or 10:00 p.m. (must be indicated on your application);

  • A listing on the Amelia Con website;

  • Your location on the exhibit hall map provided to you and attendees in advance of the convention;

  • A listing in the Amelia Con app;

  • A listing in the Amelia Con PDF program that is made available for download prior to and during the convention;

  • If you post on our page or in our group pages on Facebook, we will share your content at our discretion;

    • Please tag us! It helps us get the notification;

    • Not all posts will be shared;

    • Amelia Con reserves the right to delete posts for any reason including but not limited to spam, adult content, vulgarity, politics, inflammatory speech/rhetoric, etc.

  • Complimentary dollies at Amelia Con;

  • A large loading door that will remain open between the following hours on Saturday, March 21, 2020:

    • 7:30 a.m. - 10:00 a.m.

    • 6:00 p.m. - 8:00 p.m.

    • 10:00 p.m. - 11:59 p.m.

  • Volunteers and staff willing to assist you with load-in and load-out;

  • Plain clothes security presence to help reduce theft and incidents;

  • Traffic

    • Like any other event, we cannot guarantee sales, but we can guarantee that your booth will be on the main path and visible to all attendees who visit the exhibit hall.

  • Complimentary provisions throughout Saturday, March 21, 2020:

    • Snacks

    • Finger foods

    • Coffee

    • Soda

    • Water

  • Access to the Exhibit Hall between the hours of 7:30 a.m. until 11:59 p.m. on March 21, 2020.

  • Access to all Amelia Con events that are not separately ticketed (such as the Smash Tournament) on March 20-22, 2020.

Artists May:

  • Promote their business on the Amelia Con Facebook page and correlating groups;

  • Promote their business in the Amelia Con Discord server in the appropriate channels;

  • Raffle items;

  • Hand out flyers within their space;

    • Do not venture into the aisle to do this;

    • A table will be provided at the front of the convention for your promotional materials as well;

  • Sell fan art and original art / creations within the spectrum of thwa they indicated they would be selling in their application;

  • Purchase additional artist badges for $5 each (not to exceed four)

    • Only 2 people may be behind an in-line table;

    • Only 3 people may be behind an end-cap table;

  • Set-up and Break-down during the following hours on March 21, 202:

    • 7:30 a.m. - 10:00 a.m.

    • 6:00 p.m. - 8:00 p.m. (must specify you want to depart during this time on your application)

    • 10:00 p.m. - 11:59 p.m. (must specify you want to depart during this time on your application)

  • Bring their own food and drink into the exhibit hall;

  • Sell adult material;

    • It must be censored to those walking by or casually browsing;

    • ID’s must be checked to confirm viewers and customers are of appropriate age;

  • Attend all three days of events using their badge.

Artists May NOT:

  • Sell sharp, weapon-like objects;

  • Solicit attendees who are at another booth;

  • Share their booth with another artist or group:

    • If your group has multiple artists who all work on the same merchandise, this is fine.

    • There should not be multiple “businesses” at one table.

  • Vend as a completely different type of artist;

    • If you applied as a 3D artist selling wearables, you should not be showing up with a gigantic print wall and no wearables.

  • Sell alcohol;

  • Project games onto the wall of the exhibit hall;

  • Set up gaming stations using roms;

  • Set up video games with modded content;

  • Screen media at their table including, but not limited to anime, YouTube channels, Netflix shows, movies, etc.

    • If you are a YouTuber or streamer who would like to showcase their work, we will work with you on this.

  • Play loud music

    • If we get complaints, we’ll ask you to turn it down. Failure to comply will result in removal from the convention. Please be kind to your neighbors.

    • All music must be appropriate for all ages.

  • Spray anything;

  • Throw anything;

  • Engage in an altercation with an attendee or another vendor:

    • If you see something, say something to security. We understand that you want to help. We appreciate that. But please do not put yourself in the middle of a situation. We have security to handle that.

  • Bring alcohol into the Exhibit hall.

  • Affix anything to the floors, walls, or tables;

  • Sell someone else’s or official art

    • Do not go online, print out some artwork and sell it - even as a part of jewelry.

    • Do not order art from someone’s site and use it or sell it.

  • Remain set-up overnight on Saturday, March 21, 2020 without written permission from the Convention Chair prior to January 1, 2020.

    • No exceptions will be made.

  • Sell from the aisle

    • IE - do not grab merchandise or flyers and stand in the aisle to promote them. You must be in your space.

  • Bring their vehicles into the hall.

  • Engage in coordinated price setting or price fixing

    • You may sell your wares at a price you deem suitable;

    • No vendor should be harassed y other vendors or artists for their prices or told that they are “supposed” to offer their products at “x” price because the rest of the hall is doing it. Period.

  • Sublet their space:

    • If you fill out the application, you are the artist that must be there, not someone else;

  • Transfer or sell their space to another artist or vendor.

  • Sell bootleg merchandise

  • Sell art from “kits”


Cancellation and Refund Policy

Amelia Con will not issue refunds on exhibitor or artist booths after August 1, 2019.

While we will make an effort to work with you, we have expenses that must be paid in advance and rely on exhibitor and artist bookings to cover these expenses. We appreciate your understanding in this matter. It is not because we do not want to refund you, it’s simply because bills are due and we must ensure that we can pay them by the deadlines.

Please only apply to Amelia Con if you are confident that you will be able to participate.

Intent to cancel must be provided, in writing, to Amelia Con via the email address you used when you completed your application.

  • This is the only way we will have full confidence that the request is coming from you.

  • No cancellations will be accepted via any social media accounts (personal, private, page, group, etc.)

Intent to cancel must be submitted to the info(at)ameliacon.com email address and contain the following information:

  • Your name and booth name

  • Your explicit intent to cancel

  • Your reason for cancelling

Cancellation Confirmation

  • Amelia Con will reply to your cancellation request to confirm your cancellation.

  • Please respond to our confirmation email within 48 hours.

  • If we do not receive a response within 48 hours, we will assume you are cancelling and will immediately move to fill your space.

What happens after I cancel?

  • Your space will be immediately filled from the waiting list. No exceptions.

  • You will be unable to vend at Amelia Con 2020.

  • Depending on the proximity of your cancellation to the show, you may not be permitted to vend at future events.

 

Filling from the waiting list

In the event that there are cancellations, artist tables will be filled from the waiting list by the following criteria:

  1. Artists who have comparable art style and products will be contacted first;

  2. Artists on the waiting list who qualify to fill the space will be contacted as a group;

  3. Available spaces will be filled on a first come, first serve basis;

  4. If no artists from that group respond within up to 5 business days (depending on proximity to the convention), Amelia Con staff reserve the right to offer the space to other artists on the waiting list regardless of style and product offerings in order to fill the space.